HORTON KIRBY AND SOUTH DARENTH PARISH COUNCIL
MINUTES of the MEETING of the PARISH COUNCIL held on
3rd July 2017 in the Village Hall, South Darenth at 7.30 pm
Present: Cllr I Blackamore
R House, T Moyle, C Page, P Rushbrook, M Stead, J Stewart,
Cllr P McGarvey, District Councillor
Cllr R Gough, County Councillor
Members of the public: Malcolm Dunn DRiPS, 8 members of public
In attendance: H Rohard, Parish Clerk
D McFall, Assistant Parish Clerk
42 APOLOGIES FOR ABSENCE
Received from Cllr D Mitchell.
43 DECLARATIONS OF INTEREST
44 MINUTES OF LAST MEETING
The Minutes of the last meetings held 5th and 26th June 2017 were signed as a true record.
45 MATTERS ARISING
Arriva buses: letter to Arriva outstanding
All other action points had been completed.
46 POLICE MATTERS
The new PCSO Amy Hardy introduced herself and reported that she had been doing speed checks and visited the school to check on parking. No other issues to report. She asked if there were any concerns from the public or Councillors; none reported at this time.
47 QUESTIONS FROM THE PUBLIC & CORRESPONDENCE
There were no questions from the public.
Malcolm Dunn reported that the chevron signs had been replaced at Franks Lane. River levels had risen from recent rainfall.
Cllr Stead commented on speed of traffic by scouts hut.
Cllr Moyle commented on horse and traps being driven very slowly.
Letter received from The Archbishop’s Palace Conservation Trust CIO seeking support for their aims to safeguard the ‘Palace’ and to act in future negotiations with SDC, who currently care for the local monument. Members expressed their support and requested that a letter be sent from HKSDPC to the Trust Chairman, Rod Shelton.
Thanks had been received by email from the Short Mat Bowls Club for a recent grant made from the Parish Council.
The Retreat Rabits Road, South Darenth
Proposed double storey side extension. Garage conversion to gym/utility and linked with main dwelling. Alterations to fenestration.
1 The Stables, Court Lodge Farm, Horton Road, Horton Kirby
Demolition of existing agricultural buildings and structures and erection of 2no. cattle sheds, hay barn, agricultural store and effluent tank along with the formation of an attenuation pond and silage clamp.
OBJECTION: Concerns include:
Attenuation pond hold 448m3 if full via rainfall, requirements 657m3 per month – can the local water supply cope with supplying the shortfall?
LED lighting whilst down facing will still constitute light pollution in a currently dark area.
360 cattle and effluent tank will result in smell, especially close to neighbouring Horton Kirby village
Horton Kirby Paper Mills Ltd, Horton Road, South Darenth
Structural repair to brickwork façade of the chimney
Horton Kirby Fire Station, Horton Road, South Darenth
Change of use of Horton Kirby Fire Station into a children’s day nursery. Removal of the old temporary outbuilding and erection of a wood cabin
OBJECTION: Insufficient parking for staff and visitors to site which would impact on parking, traffic flow and safety during drop off and collection times.
Although a positive use for the site further thought should be given to this issue.
49 RECREATION & OPEN SPACES COMMITTEE
The latest approved Minutes of the committee were received for information
50 REPORTS FROM DISTRICT COUNCILLORS
Cllr McGarvey queried 2 planning comments submitted by the Parish Council. The Grange, Horton Kirby is not in the Greenbelt. The Green House, Horton Kirby neighbours have raised objections directly with SDC.
A Syrian Refugee family has successfully moved into Eynsford following a call on local Councils to find suitable accommodation.
51 REPORT FROM COUNTY COUNCILLOR
Cllr Gough reported that the chevron signs had been replaced at Franks Lane and pot holes in Franks Lane and under the Viaduct, Horton Road would be filled and the road patched significantly. Franks Lane is scheduled for July.
Millen Court request for bollards in The Street, HK: Highways Area manager will be spray painting positions for these and the Clerk was asked to check them and confirm if correct.
Rays Hill parking issues reported by a resident resulting from popularity of the Fighting Cocks. Double Yellow Lines could be installed if the Parish Council feels this is necessary. Cllr McGarvey reported that parking generally in the Darent Valley on Sundays is an issue and unlikely to improve with more popularity.
Glebe Place Salt bin has been moved to its final resting place to satisfaction of local residents.
School Lane, Environmental Centre coaches causing damage to a residents vehicle crossover to property has been addressed by coaches dropping children at bottom of School Lane and walking up to the school.
52 FINANCIAL MATTERS
Schedule Of Accounts
The schedule of accounts and payments approved for cheques to be signed.
53 FOOTBALL PITCHES & PAVILION LEASE
The renewal of the lease to South Darenth Football Club was considered. Cllr House proposed that it be renewed Annually for the next 2 years. Seconded by Cllr Stead. Voted unanimously in favour. ACTION: Clerk to liaise with SDFC.
54 BUILDINGS MAINTENANCE
3 quotes had been received but were incomplete; members felt unable to make a proper comparison. No decision could be made and will be on the September Agenda.
55 INFLATIBLES DAY
Discussion for this upcoming Community event clarified that:
- the Scouts will be attending with BBQ
- Cllr Moyle will put up fliers to advertise and email a copy to the school for parent mail
- Cllr Stewart will help with ensuring parking restrictions are in place
- Clerk will contact Ice cream vendor to ask if attending and give keys to Cllr Mitchell. Risk Assessment complete and First Aiders are booked.
- Cllr Page will check with Jolly Millers Pub if attending
56 WEB DESIGN
The current web design is unsatisfactory and other options are to be sought. Cllr Stead and House volunteered to help look at alternatives and make recommendations for the September meeting.
57 WEBSITE/SOCIAL MEDIA/NEWSLETTER ITEMS
The newsletter had been delivered to all volunteers.
58 DATE OF NEXT MEETING
4th September 2017. The Parish Council is in recess in August.
The Chairman requested that the Public leave at 8.20pm
59 CONFIDENTIAL ITEM
Assistant Parish Clerk Dawn McFall explained the need to change to RBS Alpha software; developed and written specifically for Councils, providing all reports needed for meetings and quarterly audit checks.
There were 4 different packages however the Financial Management Software is the only one needed immediately with the possibility of Facilities Booking Software being a useful addition in the future.
Cllr Stead proposed that the software be purchased at a cost of £636 Cllr Willson seconded. Members voted unanimously in favour.
Dawn also raised the issue of slow broadband speed in the office; changing the provider has been looked at by the halls committee but can be reconsidered at September meeting in conjunction with Web hosting options.
The meeting ended at 9pm