HORTON KIRBY AND SOUTH DARENTH PARISH COUNCIL
Parish Office, Village Hall, Horton Road, South Darenth DA4 9AX
9th May 2017
To all Members of the Parish Council
You are summoned to the ANNUAL MEETING of the PARISH COUNCIL to be held on Monday 15th May 2017 in the Village Hall, 7.30pm
A G E N D A
1 ELECTION OF CHAIRMAN FOR 2017-18
A declaration of acceptance of office to be signed by the newly elected Chairman
2 APOLOGIES FOR ABSENCE
3 DECLARATIONS OF INTEREST
Completed Disclosable and Non Disclosable Pecuniary Forms to be given to the Clerk
4 ELECTION OF VICE-CHAIRMAN FOR 2017 -18
To confirm the Minutes of the last meeting held 3rd April 2017
6 MATTERS ARISING
To discuss items arising from the Minutes of the last meeting (for information only unless otherwise included on this agenda).
7 MEMBERSHIP OF COMMITTEES, OTHER BODIES AND SPECIAL INTEREST ROLES: As follows for ratification
Village Hall Committee
Chairman and Vice Chairman
Cllrs T Moyle (Chairman), C Page, P Rushbrook (Vice Chairman) and D Mitchell
Representatives of hall users (non-voting members);
Mike Crook (Valley Players) Brian Lelliott (Short Mat Bowls)
Recreation and Open Spaces Committee
Chairman and Vice Chairman
Cllr Stewart (Chairman) Cllrs R House, C Page, M Stead (Vice Chairman)
Mick Burroughs (South Darenth Football Club), Martin Mason (Allotments representative) (non-voting members)
Grants Committee DRIPS
Chairman and Vice Chairman Malcolm Dunn
Cllrs Page and Stead
Planning Inspectors Police Liaison
Cllrs House and Rushbrook Cllr House
Footpaths Grievance and Complaints Group
Cllrs Moyle and Stead Chairman and Vice Chairman
Cllr Page and
Anthony Roper Charity
Julia Chamberlain, Chartered Accountant
Any Councillor may visit the Parish Office to inspect systems and accounts.
Special Interest roles:
Youth: to promote issues relevant to young people – Cllr C Willson
Community: to promote good community relations with Parish Council and residents
Cllr C Page
Business: to help the Parish thrive economically – Cllr R House
Health and Wellbeing: promote KCC/SDC/NHS initiatives to promote health and wellbeing for residents – Cllr C Willson
Health and Safety: Cllr C Willson
Allotments: Cllr C Page, M Stead and J Stewart
Burial Grounds: Cllr Page and Stewart
8 CALENDAR OF MEETINGS 2017 -18
Parish Council meetings to be held on the first Monday of the month except when it falls on a Bank Holiday, then will be held the following week at 7.30pm.
The Parish Council will be in recess during August.
The Village Hall Committee to meet bi-monthly (January, March, May, July, September, and November) on the third Tuesday of the month at 7.30pm
The Recreation and Open Spaces Committee to meet bi-monthly (February, April, June, August and October) on the fourth Monday of the Month at 7.30pm December meeting will be 18th December 2017
9 GENERAL POWER OF COMPETENCE
To confirm that the Parish Council satisfies the criteria in order to declare General Power of Competence for the coming year.
10 RECREATION AND OPEN SPACES COMMITTEE
To receive the latest approved Minutes of the committee for information.
11 HEATHSIDE PLAY AREA PROPOSAL
To receive report and recommendation from the ROS Committee. To consider and approve Reserves expenditure for the proposed new play area for Heathside.
12 HEATHSIDE PROPOSED DEVELOPMEMT
To receive update from Heathside Focus Group and consider setting aside money from Reserves for to allow tendering for Architect services by June meeting.
13 YOUTH SERVICES
To receive feedback from St George’s Day survey. To consider and approve Reserves expenditure on providing Youth Services for the Parish.
14 FINANCIAL MATTERS
Schedule Of Accounts
To receive the schedule of accounts, approve payments and authorise cheques to be signed.
15 ANNUAL RETURN FOR YEAR END 31 March 2017
- a) To approve and sign section 1
- b) To approve and sign section 2
16 DATE OF NEXT MEETING
5th June 2017 Heather Rohard Clerk to the Council